Office Administrator
Duluth
Future Opening: Office Administrator
Full Time • Duluth
Benefits:
- 401(k)
- 401(k) matching
- Company parties
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Job Summary
We are seeking an Office Administrator to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include supporting the day-to-day administrative and operational functions of the business. This role is ideal for a highly organized, detail-oriented individual who enjoys working with numbers, managing data, and improving office processes. The successful candidate will be comfortable juggling multiple priorities, possess strong analytical skills, and demonstrate above-average proficiency in Microsoft Excel.
Responsibilities
- Provide administrative support to leadership and various departments.
- Maintain, organize, and update company records, spreadsheets, and databases.
- Prepare reports, analyze data, and identify trends using Microsoft Excel.
- Assist with invoice processing, reconciliations, and other financial or operational reporting.
- Track key business metrics and compile recurring reports.
- Collaborate with Human Resources to create, update, and maintain office procedures
- Coordinate office supplies, vendor communications, and general office administration.
- Assist with scheduling meetings, preparing presentations, and maintaining documentation.
- Support internal projects by gathering information, organizing timelines, and tracking progress.
- Ensure accuracy and completeness of operational data.
- Identify opportunities to improve administrative processes and operational efficiency.
- Provide cross-functional support to sales, operations, finance, and human resources as needed.
- Perform other administrative and operational duties as assigned.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to prioritize multiple projects in a fast-paced environment.
Qualifications
- Associate's degree or equivalent work experience (Bachelor's degree preferred)
- 2+ years of administrative, operations, business support, or office coordination experience.
- Strong mathematical aptitude with the ability to work comfortably with numbers and data.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to prioritize multiple projects in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Outlook, PowerPoint).
- Above-average proficiency in Microsoft Excel, including:
- Formulas (SUM, IF, VLOOKUP/XLOOKUP)
- Pivot Tables
- Data sorting and filtering
- Charts and basic reporting
Success Traits
Customer Oriented – Ability to take care of the customers’ needs while following company procedures
Detail Oriented – Ability to pay attention to the minute details of a project or task.
Accuracy – Ability to perform work accurately and thoroughly.
Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
Accountability – Ability to accept responsibility and account for his/her actions.
Time Management – Ability to effectively manage own time and team, so that timelines can be met.
Customer Oriented – Ability to take care of the customers’ needs while following company procedures
Detail Oriented – Ability to pay attention to the minute details of a project or task.
Accuracy – Ability to perform work accurately and thoroughly.
Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
Accountability – Ability to accept responsibility and account for his/her actions.
Time Management – Ability to effectively manage own time and team, so that timelines can be met.
Compensation: $20.00 - $25.00 per hour
City Wide Facility Solutions is a fast-growing company with over 100 franchise locations across the United States and Canada. Founded in 1961, City Wide Facility Solutions is the largest management company in the building maintenance industry. We have over 60 years in the business and continue to experience high growth and profitability across our franchise businesses. Our culture supports the company’s Mission to create a Ripple Effect by positively impacting the people and communities they serve.
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